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LU Policy Number: PP.002
Effective Date: 06/01/2018 (retroactive if possible)
Approval Date: 8/26/2018
Revised Date: (Leave Blank)
Purpose: To increase awareness, responsibility and safe operation of fleet vehicles and decrease university expense for preventable accidents caused by less than legal and safe operation by employee drivers.
Additional Authority: N/A
Scope: All employees of Life University
Approval Authority: President
Responsible Authority: Facilities Management
Definitions: N/A
Policy Title
Facilities Management “At-Fault” Employee Driver Accident Policy
Policy Statement
Facilities Management (FM) “At-Fault” Employee Driver Accident Policy
Effective June 1, 2018, the following policy is applicable to all drivers of Life University Fleet vehicles.
Due to the rising costs of vehicle maintenance and an increase of employee related avoidable accidents, the following amendments have been made to the Fleet Driver Agreement for all Maintenance, Campus Safety, Grounds, I.T. and Shuttle Driver employees. Each of these positions rely on the safe operation of a Life University fleet vehicle to perform essential job functions. This includes mowers, lawn equipment, power lifts, golf carts, as well as trucks, shuttles, buses, vans and automobiles.
The term “Accident” includes any encounter in which a fleet vehicle is involved in an incident that results in damage to persons or property resulting in costs to repair/remedy. The term “Property” refers to any vehicle, or other asset belonging to the institution, or property belonging to another entity to which the University is financially responsible through an “At-Fault” accident.
When a fleet vehicle accident involving an authorized Life University driver results in damage to Life University property, or otherwise creates a libelous situation for the institution as the encounter involves someone other than or within the institutional community, the vehicle driver will be held responsible for a portion of expenses related to repairs and restoration if the driver is found to be at fault. Determination of driver “At Fault” responsibility will be determined using in part but not limited to police report, campus safety report, and/or direct interpretation of events that caused the accident.
First Offense:
Second Offense:
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Written Counseling
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1-week suspension from driving privileges
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50% of the cost up to $150 personal responsibility for repair or services
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Must complete, at personal expense, a Driver Safety Course within 30 days of accident and submit certificate to Facilities Management Operations Manager
Third Offense:
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3 days suspension without pay
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50% of the cost up to $250.00 personal responsibility for repairs or services
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An immediate and permanent fleet vehicle driver restriction
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Or termination from employment
**Drivers are responsible for reporting any damage or accident immediately to FM Operations Manager or FM Director, their supervisor and Campus Safety and for completing a Vehicle Inspection Form at least weekly or when changing drivers. Any damage noted by management will be the responsibility of the most recent driver of record.
Procedure(s)
Determination of driver “At Fault” responsibility will be determined using in part but not limited to police report, campus safety report, and/or direct interpretation of events that caused the accident.
Other Notes
Pre-approved and co-authored by William Jarr.
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