Jan 29, 2023  
2021-2022 Student Handbook & University Policies 
    
2021-2022 Student Handbook & University Policies [ARCHIVED CATALOG]

Athletics Travel Policy SP.002


LU Policy Number: SP. 002

Effective Date: 1/1/15

Approval Date: 1/1/15

Revised Date: N/A

Purpose:  Pertains to processes and requirements for departmental travels

Additional Authority: N/A

Scope: All Employees(Faculties and Staf) and Students of Life University

Approval Authority: Provost/EVPAA

Responsible Authority: Sports/Athletics,

Definitions: N/A

Policy Title


Athletics Travel Policy

Policy Statement

All athletic department travel will be managed centrally.  Prior to finalizing schedules, all teams must meet with AD to look for opportunities and synergies within our travel plans.  Solutions will take into account the following aspects when determining which type of vehicle and/or driver(s) are required for each trip.

  • Size of travel party

  • Distance and duration of trip

  • Magnitude of the competition and weight of competitive advantage

  • Academic ramifications for student-athletes

  • Stress of event on coach due to length and stress of day combined with driving at the end of event.

  • Cost effect on departmental travel budget

  • Rotational balance of “fairness and logic.”

A student-athlete travel policy is listed in the student-athlete handbook.  HCs must familiarize themselves with these policies and hold their team to these minimum standards.

Any student wanting to travel from away contests with parents/guardians must sign an Event Travel Liability Agreement (found on dropbox).

Do NOT book your travel reservations on a third-party website (Priceline, hotels.com, etc.).  Booking through these sites decrease flexibility and often puts you in a bind if changes need to be made. 

4 hours or less each way
Travel Party Size Mode Of Transportation Hotel-Pre Competition Departure - Post Competition
7 or less Minivan No- Unless early start or justifying variable approved by AD Immediately after competition
7-12 2 Minivans No – unless early start or justifying variable approved by AD Immediately after competition
7-12 12 passengers with added insurance No – unless early start or justifying variable approved by AD Immediately after competition
12-16 University Shuttle No – unless early start or justifying variable approved by AD Immediately after competition
12-16 2 12 passenger No – unless early start or justifying variable approved by AD Immediately after competition
16+ Chatered Bus No – unless early start or justifying variable approved by AD Immediately after competition
4 hours or more
Travel Party Size Mode Of Transportation Hotel-Pre Competition Departure - Post Competition
7 or less Minivan Yes Immediately after competition unless approved by AD
7-12 2 Minivans Yes Immediately after competition unless approved by AD
7-12 12 passengers with added insurance Yes Immediately after competition unless approved by AD
12-16 University Shuttle Yes Immediately after competition unless approved by AD
12-16 2 12 passenger Yes Immediately after competition unless approved by AD
16+ Chatered Bus Yes Immediately after competition unless approved by AD

Procedure(s)


N/A                

Other Notes


N/A