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LU Policy Number: SS.014
Effective Date: 01/01/18
Approval Date: 11/7/2017
Revised Date: 11/7/17
Purpose: Update policy to be in line with Federal regulations
Additional Authority: N/A
Scope: All Students (COC&CGUS) of Life University
Approval Authority: President
Responsible Authority: Student Services
Definitions: N/A
Policy Title
Withdrawal From All Classes
Policy Statement
Students who wish to withdraw from all classes at Life University.
A student’s withdrawal date is always the last date of academic attendance as determined by the school from its attendance records. A student is considered to have withdrawn if the student does not complete all the days in the period of enrollment that the student was scheduled to complete. The date of the institution’s determination that the student withdrew should be no later than 14 days after the student’s last date of attendance as determined by the institution from its attendance records.
Student process to withdraw from Life University:
Students must complete a Withdrawal form.
1.Students must meet with the Dean of their College, the Associate Dean or Assistant Dean; the Dean will determine the last date of academic attendance from attendance records and sign the form.
2.Next the student must bring the Withdrawal form with Dean’s signature to the Student Services and Advocacy Center to meet with Financial Aid, Student Accounts and Registrar. Once the meeting is complete the form is taken for processing.
3.The student is notified in writing within 30 business days of the withdrawal and any financial obligations to the University.
Students Who Withdraw and Receive Title IV Financial Aid:
Anytime a student begins attendance in at least one course but does not begin attendance in all the courses the student was scheduled to attend regardless of whether the student is a withdrawal, the school must determine if it is necessary to recalculate the student’s eligibility for Pell Grant and Campus-Based funds based on a revised enrollment status and cost of education.
If a student ceases attendance (drops or withdraws) from all his or her Title IV eligible courses in a payment period or period of enrollment, the student must be considered a withdrawal for Title IV purposes.
If the school cannot document attendance for a student who fails to complete a course the student must be treated as one who never began attendance for the payment period and all financial aid must be returned.
If a student who has withdrawn did not begin attendance in enough courses to establish a half-time enrollment status, the school may not make a first disbursement of a Direct Loan to the student after the student withdraws.
Refunds and Return of Financial Aid:
In accordance with the Higher Education Amendments of 1998, Life University will provide a refund that matches the federal return of Title IV funds, if the student has withdrawn on or before the 60% point of the quarter.
Students receiving federal Title IV financial assistance will be subject to a “Return of Title IV Funds” calculation. This calculation determines the percentage of the quarter completed, the percentage of federal financial aid earned, and the amount of federal financial aid that must be returned by the University and by the student. Depending upon the types and amounts of financial aid received and the date of withdrawal, the student may be required to repay some of the financial aid previously received. If the official withdrawal date is after the “60%” point of the quarter, no return of Title IV funds will be required.
For students enrolled in the full quarter - 11-week classes the after 60% point of quarter is the 46th day (Thursday of the 7th week); For students enrolled in the 5 week accelerated classes the after 60% point of quarter is the 23rd day (Tuesday of the 4th week - 1st 5 weeks & Thursday of the 9th week- 2nd 5 weeks); For any GR students enrolled in the summer quarter - 5 week classes the after 60% point of quarter is the 23rd day (Thursday of the 4th week).
Procedure(s)
N/A
Other Notes
N/A
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