|
POLICY NUMBER: AS.076
EFFECTIVE DATE: 07/27/25
APPROVAL DATE: 07/27/25
PURPOSE: To outline the procedures and timelines for students to add, drop, or withdraw from courses or academic programs while ensuring compliance with academic and financial regulations
SCOPE: This policy applies to all Life University students and governs the procedures and timelines for adding, dropping, or withdrawing from individual courses, academic programs, or the University as a whole, ensuring alignment with academic regulations and financial aid requirements
APPROVAL AUTHORITY: President
RESPONSIBLE AUTHORITY: Academics, Registrar
ADDITIONAL AUTHORITY: N/A
RECIPIENTS: N/A PUBLICATIONS: N/A
DEFINITIONS:
Add – a course that is added to a student’s schedule during week 1 of the current quarter.
Drop – a course that is removed from a student’s schedule after Friday of week 1 and before Friday of week 6 of each quarter. A dropped course appears on a student’s transcript with a W.
Preregistration – Monday of week 8 through Sunday of Week 9.
Registration Period – Monday of Week 10 of the previous quarter through Friday of week 1 of the current quarter.
Schedule Adjustment (Add) – a course that is added, with approval, after Friday of week 1.
Schedule Adjustment (Drop) – a course that is dropped, with approval, after Friday of Week 6 and before Monday of Week 10.
Withdrawal – a complete withdrawal from a program within the University, or from the University as a whole.
POLICY TITLE
Add / Drop / Withdrawal Policy
POLICY STATEMENT
Students should register for courses during pre-registration, prior to the start of the current quarter. After day 1 of the quarter, students may add a course during the add period, which is during the first week of the quarter. All courses must be added by the Friday of week 1 of the current quarter.
Students who need to add a course after week 1 may request a waiver to add a course through Friday of week 2 of a current quarter. The waiver must be approved in writing by the Academic Advisor and
College Dean. Students will not be permitted to add a course after Friday of week 2 of the current quarter.
Students may request to drop a course in EagleNet during week 1 of the current quarter. The course will not appear on the student transcript and no charges will be incurred. Students who drop a course after week 1 of the current quarter will incur a $25.00 fee for each course dropped. Additionally, federal financial aid is forfeited for dropped classes. A course that is dropped after Friday of week 1 and before Monday of Week 10 will appear on a student’s transcript with a W.
Students may request to withdraw from a program and/or the University. Withdrawal requests must be submitted in writing by Monday of Week 10 of the current quarter. Upon withdrawal from a program or the University, all courses will appear on a student’s transcript with a W.
PROCEDURE(S)
Adding Courses
Registration for each quarter is available, for students in good academic standing, via EagleNet which is located at LIFE.edu for the returning College of Chiropractic and College of Graduate and Undergraduate Studies students.
Students needing to repeat previously single failed classes can be registered by their Academic Advisor.
New students to Life University must receive their Academic Advisor’s approval before registering for classes.
Web (pre)registration/add/drop is not permitted for students on Academic Performance Contracts. All students on academic restriction will be advised by their Academic Advisor after the current quarter’s final grades are available. The academic performance contract evaluation will be completed as part of the Advising process to determine academic standing:
- Student’s academic standing raised to “Good Standing”
- Student’s academic standing remains the same, given another “performance contract,” and registered for classes accordingly
- Student’s academic standing lowered to “Academic Dismissal” and is dismissed from their Program
Registration for students on academic restriction will be completed after the student receives signed permission by their Academic Advisor and College Dean.
EagleNet cannot process (pre)registration and/or add/drop for students on any category of “low cumulative GPA” or “multifailed classes” probation.
Changing Courses
Once the registration period has concluded, students may not make changes in their courses without a written request to the Academic Advisor and signed approval by the Advisor and College Dean.
Dropping Courses
Dropping courses is defined as removing one or more, but not all, classes currently scheduled. Students who wish to drop a course after the registration period must complete a Schedule Adjustment form and submit it to their Academic Advisor by Monday of Week 8 of the current quarter. If a student does not complete a Schedule Adjustment form to formally drop a course, the student will receive the grade earned at the conclusion of the quarter, which will post to the student transcript. Students who drop a course after week 1 of the current quarter will incur a $25.00 fee for each course dropped. Additionally, federal financial aid is forfeited for dropped classes. Any federal financial aid applied to tuition and fees for dropped courses may be required to be repaid.
Withdrawal
Withdrawal from classes is defined as removing all classes currently scheduled. Students who wish to withdraw must do so, in writing, by Monday of Week 10 and will receive a grade “W” beginning Week 2. Students who withdraw prior to Week 10 will receive a grade of “W” or “WP”.
University Withdrawal
To withdraw from the University, students must initiate the action sequentially as follows:
- Student will initiate the “Withdrawal Form” via DocuSign from the Registrar Forms.
- The form is routed to the appropriate departments.
- Each signatory will contact the student individually with relevant information regarding the withdrawal consequences.
- Once the form is completed, there is a mandatory 2-day waiting period prior to form processing.
- Be aware that all loan agencies, veterans or other appropriate agencies will be notified of a student’s change of status.
- The Student Accounts Office will receive a copy of the approved withdrawal form, and a credit to a student’s account will be made on a pro-rated basis. If students have made full or partial payment on their tuition/fees by check, cash or credit card and a refund is desired, the Student Accounts Office must be notified in writing and students must furnish a mailing address, if necessary.
- If a student has not attended class and withdrawn from school, some financial aid received for that quarter may be an over-award. Life University will take steps to collect over-award from students in the case of campus-based aid. For other educational loans, the lender will be promptly notified.
- The procedure to appeal for a higher percentage of credit when a student withdraws from school is to act promptly in writing by submitting an appeal to College Dean. Reasons for submitting a request are undue hardship resulting from death of an immediate relative of the student, injury or illness of the student or other special circumstances.
The refund process of tuition and refundable fees shall be made according to schedule found in the current Academic Quarterly. This process begins upon the formal, voluntary and approved withdrawal from the University.
OTHER NOTES
N/A
|