University Advancement Division
Development & Office of Alumni & Friends Relations
Located at C-HOP building
1415 Barclay Circle, Suite B
Marietta, GA 30060
Phone: 800-543-3436
Email: Advancement@life.edu
Meet the Life University Advancement Team here: https://alumni.life.edu/Staff
I. Mission Statement
The mission of the Life University Office of Advancement is to inspire and steward meaningful relationships that engage and support students, alumni, faculty, staff, and friends. We elevate engagement, strengthen connections, and foster philanthropy in our commitment to serve humanity through Lasting Purpose: to give, to do, to love, to serve.
II. Motto
You are the foundation of our past, the vibrancy of our present, and the strength of our future.
III. Purpose
Fundraising plays a vital role in student life at Life University, and we value the significant impact that students have on our campus as well as in the broader local and global communities. To ensure that student fundraising efforts are conducted fairly, responsibly, and in alignment with the values of Life University, the following guidelines and approval processes have been established.
IV. Definition
Fundraising – Any activity, whether on or off campus, that aims to raise funds or collect materials through donations or the direct sale of goods or services, where all or part of the funds collected could qualify for charitable deductions or tax receipting per Internal Revenue Code Section 501(c)(3) or where a charitable deduction should be claimed regardless of if the fundraiser intends to acknowledge charitable deductions, donations, tax receipts or not.
Advancement – A strategic, integrated method of managing relationships to increase understanding and support for educational institutions. It brings together alumni relations, communications, marketing, and fundraising (development) to serve the University’s mission.
Alumni – Former students, including graduates and non-graduates who earned credit.
Development – The comprehensive, proactive process of building relationships, engaging constituents, and securing philanthropic support.
Grant – A financial award from a government agency, foundation, or other organization, usually for a specific program with defined eligibility and reporting requirements.
Crowdfunding – The practice of raising capital for a cause by soliciting small, individual financial contributions from a large number of people, typically via the internet and social media.
Peer to Peer Fundraising – A strategy where supporters, rather than the organization itself, raise money on behalf of a nonprofit by leveraging their personal networks.
Cash – A form of asset used in outright gifts, which are irrevocable transfers of assets to an institution in the current reporting year.
Pledge – A formal, documented promise to donate a specific amount of money or resources to a non-profit organization at a future date.
In-kind – Non-cash contributions of tangible personal property, equipment, or other materials. They are recognized as a type of outright gift and must be directly related to the organization’s mission to be accepted.
Constituent – An individual, household, or organization that has a relationship with the University.
Solicitation – The act of asking for a gift, covering both cash and non-cash items to support a charitable organization or purpose.
V. Development Office
All fundraising on behalf of the University must go through the Office of Development, University Advancement Division, before being approved.
The following guidelines are applicable to all student fundraising activities:
1. Prior to beginning any fundraising activity, students must complete an event application on Engage or meet with a member of the Development Department. To meet with a member of the Development Department, please email advancement@life.edu with your fundraiser proposal.
2. All fundraisers must include a disclosure statement regarding the charitable deductibility of a constituent’s donation (if one exists). If no charitable deductibility is to be acknowledged, a disclosure statement must be included indicating such in all fundraiser communications and fundraiser events.
3. To apply for approval to hold a revenue-generating fundraiser, students must have an approved University fund number. Non-monetary fundraisers, such as charitable drives to collect food or clothing, do not require a fund number but still require a disclosure statement on charitable deductibility.
4. Student fundraisers working under the jurisdiction of Student Affairs are required to maintain accurate records of all funds raised and expended. Documentation for each purchase must include a merchant-issued or non-University document that details the relevant information, such as item descriptions, quantities, amounts, total charges, and the merchant’s name and address (e.g., sales receipts, original invoices, packing slips, credit receipts, email order confirmations, etc.).
5. The University prefers cashless procedures. If cash or checks are collected, they cannot be used without depositing them into a University account first. All monetary donations must be managed by a development staff member and go through the Development Department. This requirement does not apply to student clubs working under the jurisdiction of Student Affairs.
6. Students, faculty, staff, alumni, friends, and other constituents are not permitted to sign contracts on behalf of the University. Any individual planning to work with outside vendors or entertainment must submit the relevant contract to the Development Department, University Advancement Division or the Office of Student Affairs.
7. Solicitation of off-campus organizations or individuals must be approved by the Office of Development, University Advancement Division.
8. Any monetary gifts received through a fundraiser or event not under the jurisdiction of Student Affairs must be deposited into a University account and properly receipted by the Development Department.
9. The name of the fundraiser and the purpose of the fundraiser must be clearly visible during all fundraising events.
10. All on-campus and off-campus fundraising activities must adhere to all policies outlined in the Student Handbook and U.S. law, including 501(c)3 nonprofit organization policies and procedures.
11. All grant applications must be written by a member of the Development Department. To submit a grant on behalf of any University program, club or organization, contact the Office of University Advancement, Development Department at advancement@life.edu.
VI. Permissible Fundraising Activities
Student fundraising is permitted by:
- University-sanctioned clubs and organizations in good standing (subject to the policies and procedures of the Department of Student Affairs).
- University athletic teams, coaches, and athletics staff (To request an athletic fundraiser, please contact advancement@life.edu).
- Students in university-sponsored leadership programs, service initiatives, Campus Life programs, and Student Affairs.
- Students are involved in projects associated with a specific academic course or program at the University.
- Student fundraising is restricted to activities where the purpose is to:
- Raise proceeds to support activities or purchase materials that are consistent with the purpose of the student organization/group or the mission of the University and subject to the approval of the Department of Student Affairs (e.g., conferences, field trips, uniforms, supplies, socials)
6. Raise proceeds to be directed towards a charitable organization or cause. Fundraising activities for charitable causes are permissible, provided the above guidelines are adhered to and the Development Department has been made aware of the planned fundraiser or event.
VII. Fundraising Activity Requirements
The following is required for each fundraising activity not under the jurisdiction of Student Affairs and held by Life University student(s):
- Prior to conducting fundraising activities for non-profit charitable organizations, students must submit a statement of support from the organization that authorizes the fundraiser to occur on their behalf.
- Educational information about the charitable organization and the services it provides must be made available at the fundraising event.
- Monies raised on behalf of a charitable organization or cause must be deposited into a university account before being dispersed.
- Use of University facilities by off-campus organizations and groups must be approved by the Facilities Management Department and are subject to rental or usage fees and Facilities and Events policies and procedures. To submit a Facilities Planning Request, please complete the following form: https://www.life.edu/facilities-planning-request/.
VIII. Prohibited Fundraising Activities
The following fundraising activities are prohibited. If you are unsure if your proposed activity is allowable, please contact the Office of University Advancement at advancement@life.edu with your fundraising campaign or event proposal.
- Solicitation of Life University students, faculty, staff, or alumni for personal projects is prohibited. All fundraising for the personal gain of individuals is prohibited (e.g., individual club members profiting from a group activity).
- The use of the University’s name, reputation, private or privileged information, communications platforms, or other University means for a private or unapproved fundraiser or fundraising event is prohibited.
- Fundraisers or fundraising events that include uninvited, door-to-door solicitation on Life University property are prohibited (exceptions may be made on a case-by-case basis).
- Fundraising during major University-wide events (including but not limited to: Graduation, Student Orientation, Experience Life, Eagle Madness, LIFEforce Weekend, and D.C. Networking Fair) without special invitation from the department or office in charge of the event is prohibited.
- Fundraisers or fundraising events that include merchandise and/or advertisements that do not conform to Life University brand standards are prohibited.
- Fundraisers or fundraising events that include merchandise and/or advertisements that promote alcohol, tobacco, nicotine, vaping, controlled substances, or irresponsible behavior (e.g., selling shot glasses, images of tobacco products on t-shirts, references to intoxication) are prohibited. For the Life University Marketing and Brand Standard guide - click here: https://marketing.life.edu/
- Raffles, auctions, or games of chance that do not abide by local city, county, state, and federal laws and permitting requirements are prohibited. Fundraisers or fundraising events with gambling-style tactics or references must be explicitly approved by the Office of University Advancement.
- Raising funds for political office candidates, candidate endorsements, political campaigns, partisan activities, influencing legislation, lobbying, or any activities that are a violation of IRS 501(c)3 regulations are prohibited. For further guidance on political activity restrictions under the IRS code, please visit https://www.irs.gov/charities-non-profits/lobbying.
- Sale of items that violate trademarks or copyrights (e.g., unauthorized use of logos, slogans) is prohibited.
- Fundraisers or fundraising events that may create a private benefit, either to the individual fundraiser or to another, are prohibited.
- Fundraisers or fundraising events that conflict with University policy or imply University endorsement without written authorization are prohibited.
IX. Additional Restrictions
Given the wide range of student fundraising activities, Life University recognizes that this policy may not cover every potential situation. Therefore, the University reserves the right to establish additional reasonable restrictions or requirements regarding the time, place, and manner of fundraising activities, beyond those outlined in this policy, as needed.
X. Promotion
All individuals must have their fundraiser approved by the Development Department, University Advancement Division, prior to publicizing an activity. The promotional channels and resources available are listed below:
- Numerous bulletin boards are provided across campus to circulate information about activities and programs. To post a flyer on University bulletin boards, the flyers must include: the name of the sponsoring student organization or group, the location and date of the activity, the purpose for which the fundraising proceeds will be used, and charitable deductibility (if any) associated with contributing to the fundraiser or fundraising event. All flyers for posting must also be approved by the Office of Student Affairs and are subject to the following University Facilities Management Department policy on bulletin board usage.
- Groups may request that their fundraising activities be reshared on the Alumni & Friends social media channels and digital communications by tagging the Life University Alumni & Friends social media channel (@lifeuniversityalumni) in their post or emailing their graphic to alumni@life.edu. The Alumni & Friends Department and the Office of University Advancement have the explicit right to decline to publish any marketing materials or advertisements not in line with the Department or University’s mission or due to a lack of capacity or calendar availability for publication.
- Placing promotional materials on cars in any University parking lot is expressly prohibited.
- All flyers and promotional materials used to promote a fundraiser or fundraising event must be removed within a timeframe in accordance with University Facilities Management Department policies.
XI. Sanctions
Students, faculty, and staff found to be in violation of the fundraising policy guidelines could be subject to sanctions through the University’s disciplinary process that may include, but are not limited to, cancellation of the fundraising event, loss of the right to use University property/facilities for future activities, and suspension. The severity of the sanctions will depend on the circumstances surrounding the violation.
XII. Alumni & Friends - Service to our Students
The Alumni & Friends Department is not just for alumni! The Alumni & Friends Department is an integral part of the Office of University Advancement. We work closely with Life U students to provide them with opportunities to connect with alumni and friends of the University. The Department also disperses three scholarships each year –undergraduate, graduate, and chiropractic. To learn more about the Alumni & Friends Department, please visit our website: https://alumni.life.edu/. To contact the Department of Alumni & Friends, please email alumni@life.edu or call 800-543-3203.
XIII. Life University Alumni Association (LUAA)
Alumni are a valuable resource for Life University. The first organizational meeting of the Life University Alumni Association was held on July 22, 1981, during Life University’s 4th Annual Homecoming, and meetings of the Alumni Association Board continue to be held every other month. To learn more about the LUAA, please visit our website.
- LUAA Mission
The Mission of the LUAA is to support the needs of the Alumni, Students, and University through mutually beneficial resources, programs, and connections with the Life University community.
2. LUAA Membership
Graduates of Life University and former students who were enrolled for one or more quarters shall be considered to have membership in the LUAA. Membership is free. LUAA members are invited to a variety of special on-campus and off-campus Life University events. Alumni are also invited to join our premier LIFEforce tribe with significant benefits.
The LUAA is an organization of alumni who foster a continuing relationship with Life University. Members of the LUAA play a vital role in the support and advancement of Life University through their service, participation in Life University programs, financial contributions, and acting as ambassadors for the University in their communities.
Dining Services
The Commons Dining Hall is the flagship dining facility for LIFE University. Located at The Commons residence hall, Commons Dining Hall is a beautiful, state-of-the-art venue featuring an “all you can eat” dining experience with a scenic campus view, digital menu displays, and spacious seating. The Grab & Go Grill located at Commons Dining Hall operates and offers a selection of a la carte menu items.
Socrates Café and Life U Brew are located in the CGUS Building (College of Graduate & Undergraduate Studies) and offer à la carte selections, pizza, and hot bar options. The Café opens up to an inviting outdoor patio area with shaded seating areas near fountains, a fire pit, and soothing streams.
Menus in both Socrates and Commons Dining Hall are made with seasonal, fresh ingredients and sourced from local and regional organic farmers and vendors (when possible).
For snacks or your favorite Starbucks beverage, visit Life U Brew.
Send questions about any of the dining venues to Cafe@life.edu or visit https://www.life.edu/campus-life-pages/dining-services/ for more info.
The LIFE U Shop Policy
The Life U Shop is in the Socrates Café in the College for Undergraduate and Graduate Studies building and is operated by Life University. The store has school supplies, clinical diagnostic equipment, snacks, and Life U merchandise for sale. Most Items available in the store can be purchased online at http://www.lifeushop.com.
Hours: The Life U Shop is open Monday through Thursday from 7:30 a.m. to 4:00 p.m. (2:00 p.m. on Friday). The store is closed on Saturday, Sunday, and holidays. Summer hours and special event hours will be posted throughout the quarter.
Payment: Payment for merchandise can be made with a credit/debit card and eBucks.
Textbooks: All chiropractic textbooks are available for purchase at lifeushop.com
Refund Policy
Clothing and unopened logo merchandise are returnable within 14 days of purchase. The item must be in original condition, with the tags intact, and accompanied by a valid Life U Store receipt.
School supplies, technology, and course materials can be returned within 7 days of purchase, UNOPENED, and accompanied by a valid Life U Shop receipt.
Clinic supplies are NOT REFUNDABLE.
The store management reserves the right to determine merchandise returnability.
No returns without a paper or digital receipt.
Campus Communication
Bulletin Boards
All bulletin boards in classrooms are for approved items only. Items may not be posted on these bulletin boards without the approval of Student Affairs or the University department hosting the event. Posting or distributing non-approved material on campus is a violation of the policies of Life University and will be referred to the Director of Conflict Resolution & Accountability. All bulletin boards located throughout the campus have been labeled for a specific use and are to be used for the designated purpose only. Presently, bulletin boards for general student use are in the vending areas of the Center for Graduate and Undergraduate Studies (CGUS) and the Riekeman Center for Chiropractic Education (RCCE). All announcements concerning seminars, local lectures, and private advertising must be reviewed and approved by Student Affairs or the host university department. Only approved notices may be posted as directed. Laboratory bulletin boards are to be used by the laboratory instructors only.
Internal Communications Policy
The Marketing Department is responsible for publishing internal communications to the Life University (Life U) community. To ensure that Internal Communications are both effective and efficient vehicles to share important and/or critical information with the Life U community, the University must be strategic regarding both the content and frequency of this method of communication. Life U takes steps to ensure that you are not overrun with messages from us. Your student and or faculty/staff email address is often the only way we can convey important messages to you. It is advisable that you check your email frequently and that you read your Life U News & Events newsletters and Daily Life U Wires as they come out.
Daily Life U Wire
Priority information targeted to a specific audience (students, faculty, staff) is sent immediately or scheduled for an appropriate date determined by the Marketing Department. This type of communication is primarily for urgent and/or high-priority announcements, and the decision about the use of this type of communication is solely at the discretion of the Marketing Department. Submissions must be sent to lifenews@life.edu.
Life U News & Events/FacStaff News & Events
Online “articles” that appear on the Living.life.edu website (a one-stop shop for all news, events, press releases, podcasts, blogs, and more for the University) and are highlighted in a weekly email to the two audiences on Monday morning (or Tuesday if there is an observed Monday holiday). Any announcement or official Life University event can be communicated through this vehicle. Submissions must be sent to lifenews@life.edu.
Note: Life U News & Events are only sent out when students are on campus during regular school weeks.
PowerPoint Slide in Socrates Café
Four screens in the café show rotating slides for announcements and official Life University events. PowerPoint slides must be created by you and submitted to lifenews@life.edu for approval.
PowerPoint Slide in CCE/CGUS/LRC/Harris Center buildings
The screens in each of these buildings show rotating slides only for a limited number of specific announcements and events. The Marketing Department has sole discretion for which announcements and events can be displayed on these monitors, the parameters of which have been dictated by the Executive Office.
Facebook and Additional Social Media Channels
All announcements and official Life University events are entitled to one Facebook or additional social media channel posting on an official Life University social account. Multiple listings are at the sole discretion of the Marketing Department. Submissions must be sent to lifenews@life.edu.
Life University Calendar
The various departments are responsible for posting the events that they run; however, if you do not have access to calendar submission, those items can be sent to lifenews@life.edu.
When requesting any of these options, please take note of the following guidelines:
Submissions for student events must be accompanied by approval from Student Affairs before posting in any medium.
Submissions for Life U News & Events / FacStaff News & Events must be received by 2:00 p.m. on Friday to guarantee posting in the following Monday’s edition. Exceptions can be made at the discretion of the Marketing Department.
Every accommodation will be made to post a social media announcement on your requested day. However, certain other announcements and the number of scheduled posts on a certain day may take priority and necessitate posting on an alternate date. If a potential conflict arises, the Marketing Department will contact you and discuss an alternate date.
Clinic Student Business Cards
The quarter students enter the Outpatient Clinic, they become eligible to order LIFE-branded business cards using a credit/debit card. Email purchasing@life.edu, and a link will be provided to place your order.
If you have any questions, email the Procurement Officer or call x2986
Student Directory Information
Portions of the educational record are defined as directory information. These include:
1. Student names
2. Addresses (e.g., local, home, mailing, and LIFE e-mail)
3. Telephone numbers
4. Dates of birth
5. Degrees, honors, and awards received
6. Academic levels
7. Majors
8. Colleges
9. Dates of attendance
10. Participation in officially recognized activities/sports
11. Weight/height of members of athletic teams
Prior consent of the student is not required for disclosure of directory information. Students’ names and their Life University e-mail addresses are listed on the Life University website, which is updated periodically. Students who wish to be omitted from the directory or any other student publication must complete the FERPA Opt-Out Form with the Registrar’s Office. This may be accomplished via the Student Affairs Desk.
Student E-mail
Life University, recognizing the increasing need for electronic communication, has established e-mail as an official means of communication with students. An official Life University e-mail address is required for all students. The University has the right to send official communications to the University e-mail address, which is in the format of username@student.life.edu. The University expects that every student will receive e-mails at his/her/they Life University e-mail address and will read e-mails on a frequent and consistent basis. A student’s failure to receive and read University communications promptly does not absolve that student from knowing and complying with the content of such communications. The effective date of this policy is July 11, 2005. If you have questions regarding technology, please review the Student Handbook at the website https://catalog.life.edu/content.php?catoid=14&navoid=1076
Mail & Shipping Services
Postage for domestic and international letters/packages can be purchased from Mail & Shipping Services located in the Procurement Office within the College of Graduate & Undergraduate Studies (CGUS) building. Outgoing mail/packages with postage or labels can be dropped off at the office or placed in the grey dropbox on the dock.
The return addresses for students are:
Commons-
Your Full Name (NO NICKNAMES or initials)
1250 LIFE’s Way, Bldg. 1000
Commons Apt #
Marietta, GA 30060
Life Village Retreat
Your Full Name (NO NICKNAMES or initials)
1250 LIFE’s Way, Bldg. 1000
LVR Apt #
Marietta, GA 30060
Received packages will be placed into our secure locker system, and an automated email will be sent upon receipt. Students should not use the official Life University address (1269 Barclay Circle) as their return address unless it is for official school business (i.e., transcripts, medical records, etc). Personal mail arriving for students will be entered into our tracking system, and an email notification sent to your @student.life.edu email address with pickup instructions.
Please refer to the Mail and Shipping Basics 101 pamphlet received at Orientation for more shipping details. If you have other questions regarding mail or package shipments, email mailroom1@life.edu or MailServices@LIFE.edu or call 678-439-MAIL (6245).
Healthcare & Health Related Services
Campus Center for Health and Optimum Performance (CC-HOP)
The Campus Center for Health and Optimum Performance (CC-HOP) houses our 7th, 8th, and 9th quarter Clinic Labs.
Center for Health and Optimum Performance (C-HOP)
All Life University Families may receive complimentary chiropractic care, including x-ray and physiotherapy services in the Center for Health and Optimum Performance (CHOP). This includes all faculty, staff, students, students’ spouses, dependent children, and parents.
For more information, call the C-HOP: 770-792-6100.
C-HOP Hours:
Monday: 8:00 am – 7:00 pm
Tuesday: 8:00 am – 7:00 pm
Wednesday: 8:00 am – 12:30 pm; 3:30 pm – 7:00 pm
Thursday: 8:00 am – 7:00 pm
Friday: 8:00 am – 7:00 pm
Medical Facilities
A list of medical facilities in the Marietta/Atlanta area is available on the Life University website. Click on the link for information regarding health care and optional medical and dental insurance available to our students. https://www.life.edu/campus-life/health-services/
Student Accident/Injury Procedures (Non-Athletic Injury)
Campus Safety:
- All on-campus accidents/injuries must be reported to Campus Safety immediately.
- If it is not possible to meet with Campus Safety immediately, the accident or injury must be reported no later than 24 hours after the event to complete an Accident/Incident Report.
- Campus Safety can be reached by calling (770) 426-2911.
Human Resources:
- The student must report to Human Resources (HR) immediately after completing the Accident/Incident Report with Campus Safety.
- If not possible to meet with Human Resources after meeting with Safety, the student must report to HR no later than 48 hours after the accident/injury.
- HR will complete a claim form and submit the form to the university’s insurance carrier.
- If the student has a primary and/or a secondary insurance carrier, HR will require a copy of the student’s insurance card(s) to forward to the insurance carrier along with the claim form.
- HR can be reached by calling (770) 426-2930.
Refusal of Care:
- If medical attention is deemed necessary, the student refuses medical attention, then the student must complete the Declination of Treatment Form.
Student Responsibility:
- Student(s) with primary insurance should seek medical care or treatment from their primary care physician or healthcare provider of choice.
- The student must provide their health insurance information and the Life University Accident insurance information to their healthcare provider of choice when seeking treatment.
- The student must provide HR with a copy of all status reports for filing purposes until discharged.
- Student(s) without insurance may seek care/treatment from a healthcare professional or provider of their choice.
- If you do not have insurance, the provider will not be able to submit the charges on your behalf. Therefore, it is the student’s responsibility to provide HR with provider information and copies of charges.
- HR can assist with faxing documents to the assigned student injury insurance carrier.
Coverage:
The Accident/Injury Policy has a $10,000 limit with a $250 deductible. Medical coverage or payment is NOT guaranteed.
A student accident policy is considered a secondary policy. All bills should be submitted to the primary insurance policy first for payment. Any remaining balances should be submitted to our student injury carrier for processing.
Exceptions:
If the accident/injury resulted from a Life University-sponsored sporting event/practice, the Athletic Department will follow its internal process and file a claim with the sports accident/incident insurance companies (see the Head Athletic Officer, Athletic Department, for more information).
Drs. Sid E. & Nell K. Williams Library
The Drs. Sid E. and Nell K. Williams Library is in the Learning Resource Center (LRC) building. All students are encouraged to visit the library to learn how our resources and services can meet their needs. Please visit the library website (life.edu/library) to get more information and to use online resources.
General Procedures
A Life University student ID is required to check out library materials, pay for printing, and use library services. Users may be asked to show ID upon entry or while using library services.
Library Collections
The library supports the University’s mission by providing access to print and digital resources that promote academic and personal development and support the curricula of academic programs.
The library maintains the following collections:
- print and electronic books
- print and electronic journals
- audio-visual equipment (laptops, chargers, calculators, etc.)
- anatomical models
- course reserves
- a special collection of historical chiropractic materials
Specific guidelines concerning how to access these items (in-person or virtually) and detailed information about loan periods, renewals, and fine/replacement costs can be found on the library website.
Library Services
In addition to the resources discussed above, the library provides an environment where students and faculty can conduct research and engage in group and private study. To accomplish this, the library provides the following:
- study rooms (individual and group)
- printing, copying, and document scanning
- research assistance
- online research guides
- interlibrary loan
- computer lab.
Online Library Guides
The library offers online research guides that provide 24/7 support for students and faculty. These guides can be accessed on the library website.
Library Communications
Students receive library communications regarding due dates, overdue items, etc., via Life University email accounts and SMS messaging
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