LU Policy Number: AS.026
Effective Date: 8/31/2016
Approval Date: 8/24/2016
Revised Date: 10/24/2017
Purpose: De-registration will occur for non-academic participation (posting to an introduction discussion forum or Q&A forum only) or no participation. This impacts the awarding of financial aid, persistence and retention rates, and issuing unearned “F” grades at the end of the semester.
The revision details an appeal process for students. Without an appeal process the policy lends itself to ambiguity on how students may be reinstated in the course.
Additional Authority: N/A
Scope: All Students (COC&CGUS) of Life University
Approval Authority: Provost/EVPAA
Responsible Authority: Academic Affairs-Student
Online De-Registration Policy
Students will be notified of de-registration on Wednesday of week two with the actual de- registration notification sent to Registrar and Financial Aid at the end of the day on Monday of week three. (Actual de-registration will then occur on Tuesday of week three due to system batching.)
Students may register for an online offering through Friday of week one; Blackboard batch for enrollment takes 24-hours. Students in this situation will need to be advised to participate academically by Monday of week three. Below outlines the De-registration timeline:
Faculty will receive notification of pending de-registration by student/course between Wednesday-Friday of week two.
A final notification will be sent to faculty by student/course at the end of the day on Monday of week three.
Students are officially de-registered from their course(s) by Tuesday of week three.
If a student is de-registered from a course, they may appeal the de-registration to the Dean of Online and Continuing Education by the end of the day on Tuesday of week three. The student must provide documentation of the extenuating circumstance(s) that prevented them from participating in the course, and a plan detailing how they will successfully complete the remainder of the course.
Click-through data for each student in the form of an Excel spreadsheet is obtained daily through a Blackboard reporting function.
Excel data is arranged by course or click-through numbers.
Click-through data indicating no participation or non-academic participation is verified by entering each course through Blackboard administration. Students receive an e-mail notification through Blackboard they will be de-registered by Monday of week three.
A list of students receiving the first notification is sent to academic advisors and faculty so they can reach out to students to vet any problems.
Often, students will e-mail back with questions/concerns and these are handled on an individual basis in collaboration with faculty teaching the course.
Participation for each student receiving an original e-mail is again checked on Monday of week three in each Blackboard course. At this time, the final de-registration list is composed and sent to Registrar, Financial Aid and faculty. (Note: it is possible to re-enroll the student if an error occurs along the way.)
If extenuating circumstances exist that prevented the student from meeting participation requirements, they may appeal to the Dean of Online Programs. The student must submit 1) documentation (note from medical provider, letter from electric company, etc.) and 2) a plan describing the steps they will take in the future to ensure their success in the online classroom.
The Dean of Online and Continuing Education, or their designee, will issue a written decision to the student within 24 hours of the appeal.
This policy will need to be communicated through various channels.
Approved by Academic Affairs on 8/23//2016 | Approved by Academic Council on 8/31/2016