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LU Policy Number: SS.025
Effective Date: 9/1/2018
Approval Date: 6/2/2018
Revised Date: N/A
Purpose: Sets out visitation guidelines for the new commons housing
Additional Authority: N/A
Scope: All student residents of new commons and their guests
Approval Authority: President
Responsible Authority: Student Services
Definitions
Guest is defined as anyone who is not assigned to that room/apartment.
Overnight is defined as presence in a room between midnight and 6am.
Policy Title
New Commons Visitation Policy
Policy Statement
Residents of The New Commons may host guests according to the appropriate policies and procedures as set forth below.
Procedure(s)
Life University Visitation Policy and Procedures
Place Properties / Residence Life strives to provide affordable, enjoyable, safe, and well-maintained services and facilities for students living on campus. It is also a goal to establish interactive and inclusive communities within the residence facilities through the participation and involvement of all members. A variety of lifestyle options provides opportunities for students to engage in active social learning in a structural environment such as the residence halls. All residents are expected to contribute to the development of the community by demonstrating respect for themselves and others. Visitation policies state the time, place, and manner in which residents may host visitors of any sex in their rooms or other living areas of the residential units. These policies cover the room/apartment, hallways, lobbies, and all other common areas of the residence facility/apartment and are in effect at all times throughout the year.
The procedures are designed to accommodate visitors in a manner that is respectful and responsive to resident concerns for safety and privacy, while ensuring an appropriate balance between academic and social needs within the residence community. At no time should the presence of visitors disrupt the community or supersede a roommate’s right of privacy. Every effort will be made to provide each resident the type of housing option requested, but the University reserves the right to defer individual assignments, if building space and student choice make this necessary.
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Visitation in each individual room/apartment will be determined by the roommates, and it must be agreed upon by all the residents in that unit. The Roommate Agreement Form should be used to facilitate an understanding and compliance by all residents in the unit. If residents of a room/apartment are not able to agree on visitation for the unit, Place Properties / Residence Life reserves the right the designate the visitation rules for the unit.
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Restricted visitation in which no guests are allowed at any time may be requested by a student. A floor, wing, or individual room may be designated a restricted visitation area by Place Properties / Residence Life, depending on demand.
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A designated area, generally the lobby or designated study areas, will be established to allow assigned residents to host guests on a 24-hour basis.
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Place Properties / Residence Life will designate selected halls/apartments as co-educational by floor, wing, or alternating room/apartment.
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Each guest must be escorted from the lobby to the host/hostess’ room and from the room back to the lobby to check out. Guests are not to be unattended in any room, hallway or stairwell at any time.
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Designation of bathroom facilities: For residence facilities with individual or suite bathrooms, visitors shall use these.
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Guests may be asked to leave the building and/or be prohibited from visiting if found to be violating policies, damaging property, or being a potential harm to themselves or others.
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Overnight guests are permitted to stay for a maximum of three nights in a thirty-day period. The roommate must approve an overnight guest and the roommates will need to agree on the sleeping arrangements for the guest.
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With visitation privileges, there is a greater responsibility to be shared. The primary responsibility for management of the total visitation program rests with the individual resident, Residence Hall Association, and the residence life staff.
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All violations of the visitation policy shall be dealt with through the established conduct process. Visitation violations are to be considered serious and dealt with in that manner. Failure to comply with visitation policies may result in disciplinary action, which may include losing visitation privileges or being moved.
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For health and safety reasons, the number of guests in a unit (including the balcony if applicable) is limited to no more than 4 people in the Residence Halls, excluding the residents of the room/apartment.
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Classification of major visitation violations:
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Deliberate avoidance of regulations governing visitation (example: uninvited or unescorted guests, overnight guests more than 3 nights, not adhering to roommate’s request).
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Failure to comply with the rules of Life University, Place Properties and or Residence Life.
Other Notes
N/A
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