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POLICY NUMBER: AS.030
EFFECTIVE DATE: 10/1/2017
APPROVAL DATE: 09/05/2017
REVISION APPROVAL DATE: 01/25/2024
REVISION EFFECTIVE DATE: 07/01/2025
PURPOSE: To clarify policy and requirements for academic advising of undergraduate students who have been placed on probation.
APPROVAL AUTHORITY: President
SCOPE: All Undergraduate Students
RESPONSIBLE AUTHORITY: Academics, Advisement
RECIPIENTS: N/A
PUBLICATIONS: N/A
DEFINITIONS:N/A
POLICY TITLE
Academic Advising for Undergraduate Students Placed on Probation Policy
POLICY STATEMENT
Students who fall below a 2.0 cumulative GPA will be placed on academic probation and an academic performance contract will be developed. Undergraduate students will be placed on academic probation for the following reasons:
•Cumulative GPA falls below 2.0 and/or
•Student fails to complete 70% of attempted classes and/or
•Student failed more than one course in a single quarter.
Students will remain on academic probation until either successfully returning to a 2.0 or above GPA status or failing to satisfactorily complete the provisions of their current academic performance contract in which case the student may be subject to dismissal.
The following restrictions will be placed on undergraduate students on probation:
•Student may not take any accelerated (5-week) courses.
•Student will be restricted to registering for a maximum of 15 credit hours for the quarter(s) of academic probation.
•Previously failed courses must be repeated at the next course offering.
•If the student meets the quarter’s academic performance contract but their cumulative GPA does not rise to a 2.0 or higher and/or there are still unresolved failed classes, a second or subsequent academic performance contract will be drawn.
•If a student does not receive permission from the Dean to drop or withdraw from the academic program, he/she will be in violation of his/her academic performance contract and will be dismissed from the program.
Undergraduate students who are on probation must do the following in order to ensure academic progress is being maintained in each of their courses:
•Meet with the Academic Advisor during weeks 1, 3, 7, and 9 of the quarter.
•Meet all requirements of their individual academic performance contract.
To successfully exit academic probation the student must:
•Achieve a cumulative GPA of 2.0 or higher, and
•Complete any and all required elements of their academic performance contract.
PROCEDURE(S)
NA
OTHER NOTES
NA
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