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Policy Number: HR-26- 011
Effective Date: 2/27/26
Last Revised/Approved Date: 2/27/26
Approved By: President
Responsible Office/Unit: Human Resources (in collaboration with Compliance, Disability Services, Title IX, and Academic Affairs)
Public / Private: Internal (Published on the Employee Portal and communicated to all employees)
1. Purpose
Life University is committed to maintaining compliance with federal and state laws, regulations, and institutional requirements that support the University’s educational mission and participation in federal programs.
The purpose of this policy is to establish clear expectations that all staff and faculty complete required training within specified timelines to ensure compliance, protect the institution, and support a safe, inclusive, and effective learning and working environment.
2. Scope
This policy applies to all Life University staff and faculty, including full-time, part-time, temporary, and adjunct employees, regardless of department or work location.
3. Policy Statement
Life University requires all staff and faculty to complete assigned compliance training as communicated by the University.
4. Definitions
Required Training:
Any training assigned by Life University that is mandatory for compliance, operational readiness, or continued access to systems and job responsibilities.
Required training includes, but is not limited to:
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Any additional training required to support compliance, safety, risk management, and operational readiness and / or required by your supervisor
Completion of required training is a condition of employment and an essential job function. Completion is also required to maintain access to University systems and platforms, including but not limited to Blackboard and Colleague.
Failure to complete required training within established timelines will result in corrective action, up to and including removal of system access, unpaid leave, and separation from employment.
Training Deadline/Timeframe:
The completion date established by the University and communicated through official channels.
Corrective Action:
Formal employment action taken in response to failure to meet job expectations, which may include documented warnings, unpaid leave, and separation from employment.
System Access:
Access to University technology resources necessary for job duties, including Learning Management System (LMS), Student Information Systems (SIS), Electronic Health Records (EHR) email, and other institutional platforms.
Approved Leave:
An approved leave of absence (including FMLA) during which the employee is not actively performing work duties.
5. Procedures
5.1 Assignment and Notification
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Required trainings are assigned by Human Resources and/or appropriate University offices (e.g., Title IX, Disability Services, Compliance, Academic Affairs).
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Employees will receive notification of required trainings and deadlines through official University communication channels.
5.2 Employee Responsibilities
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Complete all assigned required training by stated deadlines.
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Ensure completion is accurately recorded in the University’s training system.
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Immediately notify their supervisor and Human Resources if barriers to completion arise.
5.3 Supervisor Responsibilities
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Monitor training completion within their departments.
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Provide reasonable time and access for employees to complete training.
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Partner with Human Resources when non-compliance occurs.
5.4 Corrective Action Timeline for Failure to Complete Required Training
Life University requires completion of all assigned training by established deadlines.
0 Days Overdue (Due Date)
Training must be completed by the assigned date.
7 Days Overdue
If training is not completed within seven (7) calendar days:
14 Days Overdue
If training remains incomplete after fourteen (14) calendar days:
Corrective documentation will be placed in the employee’s personnel file.
5.5 Exceptions and Approved Leave
Employees on approved leave (including FMLA):
Failure to complete training within this post-return period may result in corrective action up to and including separation.
5.6 Reinstatement of System Access
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Upon verified completion of training, employees may request reinstatement of system access.
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Access will be restored only after confirmation is documented and approved through appropriate channels.
5.7 Responsibilities
Employees (Staff and Faculty)
Employees are responsible for:
Supervisors/Managers
Supervisors and managers are responsible for:
Human Resources
Human Resources is responsible for:
Responsible Compliance Offices (as applicable)
Designated compliance offices assign required trainings and provide content and regulatory guidance, including but not limited to:
Other compliance and regulatory training as required
6. Related Policies and References
7. Review Cycle
This policy will be reviewed at minimum annually by Human Resources and applicable compliance offices.
8. Contact Information
Office of Human Resources
Life University
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