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The promotion procedure differs slightly for faculty members seeking the Professor Emeritus title.
Step 1: Nomination
The President may confer the title of emeritus/a on any retired faculty member who, at the time of retirement has completed ten or more years of honorable and distinguished service if retiring after having gained the rank of Professor, or fifteen years of service for an Associate Professor. Alternatively, after completing the same term of distinguished service, a retiring faculty member may be nominated for emeritus status to the college Dean by one’s self, the Faculty Senate, their current supervisor, or the current Associate/Assistant Dean.
Nominations should be submitted at least five weeks prior to the end of the nominee’s final quarter as a university faculty member. This distinction should not be automatic, but rather should only be bestowed on the basis of merit to faculty members whose contributions warrant it to preserve the significance of the title.
Step 2: Peer Support of the Nomination
The nomination must be supported, in the form of letters of recommendation, by a minimum of three faculty members, who have attained the rank of Associate Professor or Professor, and submitted to the College Dean within 30 days of initial nomination.
Step 3: Peer Review Committee
The candidate will compile a shortened form of the dossier regularly required of any candidate seeking an increase in rank. The detailed list of required dossier items is outlined below in the Dossier Preparation section. The dossier will then be presented along with the nomination and three supporting letters to a four member ad-hoc committee constructed by the Dean or Associate Dean from the college of the candidate’s primary assignment and chaired by the candidate’s department head.
The committee will be composed of three faculty from within the candidate’s college with the supervisor serving as the committee chair. Only faculty members who have attained the rank of Associate Professor or Professor may serve as recommending members on the ad hoc committee. The candidate is permitted to submit a list of three potential evaluators of which at least one will be selected by the Dean or Associate Dean to serve on the candidate’s evaluating committee. The other two recommending members will be appointed from the college of the candidate’s primary assignment with no more than two of the three committee members being from the candidate’s primary department. In the event that there are too few faculty of the necessary rank within the college of the candidate’s primary assignment, the Dean may appoint faculty with the appropriate rank from another college within the University. The supervisor will refrain from making a recommendation at this stage, except when a majority recommendation from the other members is lacking. The college Dean or Associate Dean may also choose to be present at all proceedings as a non-recommending member.
Once the committee composition has been determined, the committee will have 30 days to review the nomination. Each member of the committee will independently evaluate the candidate’s dossier, individually complete the Emeritus rubric based on the documents submitted by the candidate. Once the individual members have deliberated, the committee chair will schedule a meeting for discussion of the individual member’s results. The committee may then collectively “recommend” or “recommend against” the conferring of the Professor Emeritus title. The views of the committee must be summarized into a finalized rubric as well as a formal letter which must include a detailed rationale for the committee’s decision, and both documents should be included in the candidate’s dossier.
The committee’s recommendation will be presented to the Dean by the committee chair, who will subsequently review the proposal, and if in agreement shall forward the request onto the CAO for final approval. Given approval by the CAO, Emeritus status shall be conferred on the candidate no later than the end of the last quarter of full-time employment.
If it is the decision of the Dean or CAO not to forward a nomination, formal letters outlining their rationale should be included in the candidate’s dossier and the dossier returned to the President’s Office. This decision is not subject to appeal.
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